R.C.A. Privacy Policy

Privacy Policy


Who We Are: The Retired Caravanners Association (R.C.A.) is a Not for Profit Organisation, Limited by Guarantee, registered in England and Wales under company number: 1388427. Our registered company address is :-

The Retired Caravanners Association  65 Purcell Road, Courthouse Green, Coventry, CV6 7JY.

Privacy: In accordance with the General Data Protection Regulation (GDPR) the RCA are committed to maintaining and informing our Members of the RCA’s Data Protection Policy.

Your privacy is extremely important to us. The Retired Caravanners Association (R.C.A.) works to a few fundamental principles:

We don’t ask you for personal information unless we truly need it.

We will not use your personal information for marketing purposes.

We don’t share your personal information with anyone except our printer so that we can publish the rally books and newsletters or other communications as required to support your membership of the R.C.A. Details can be supplied to members on request.

We don’t store personal information on our system unless required for the on-going operation of your membership.

If you have questions about accessing or correcting your personal data please contact our membership secretary membership@retiredcaravanners.co.uk or our webmaster webmaster@retiredcaravanners.co.uk .


Gathering of Personally-Identifying Information: Signing up for club membership and being a member of the association requires the gathering and processing of some personal information to maintain membership records. Your membership record contains only the information you supplied when joining the club and is gathered either from the online or paper form you filled in.

All of our online forms that may collect personal data are protected by encryption and we also use secure third-party payments services when you make a payment via our digital services. We take appropriate measures to safeguard personal information that is disclosed to us and keep it secure, accurate and up to date.

On leaving the R.C.A your personal information will be automatically deleted after 12 Months. As set out in our constitution


Rally Booking Forms:  By filling this form the Member signifies acceptance of our DPP.  The data on this form will be kept by the relevant Rally Officer for the duration of the relevant Rally for the purpose of running the Rally.  The data will be shredded within one month of the last day of the Rally.


Website Visitors: Like most website operators, we collect non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. The purpose in collecting this non-personally identifying information is to better understand how visitors use our website. From time to time, we may release non-personally-identifying information in the aggregate, e.g., by publishing a report on trends in the usage of our website.

We may also collect potentially personally-identifying information like Internet Protocol (IP) addresses for logged in users and for guests.


Aggregated Statistics: We may collect statistics about the behaviour of visitors to our website. For instance, we may monitor the most popular pages on the site. However, we will not disclose personally-identifying information.


Protection of Certain Personally-Identifying Information:

We disclose potentially personally-identifying and personally-identifying information only to members of the committee & rally officers for the effective operation of the association and rallies.

We also allow our printers to process this information on our behalf for the distribution of newsletters and other such printed material as required to manage the association. We will not rent or sell potentially personally-identifying and personally-identifying information to anyone.


Other than to those described above, we will disclose potentially personally-identifying and personally-identifying information only when required to do so by law, or when we believe in good faith that disclosure is reasonably necessary to protect the association or the public at large.


If you as a member, have supplied your email address and not withdrawn consent, we may occasionally send you an email to keep you up to date with what’s going on in the association.

We acknowledge that all individuals have the right to access the personal information that we maintain about them.  Any member who seeks access, or who seeks to correct, amend, or delete inaccurate data should direct his / her query to membership@retiredcaravanners.co.uk. If requested to remove data, we will respond within a reasonable timeframe, not to exceed 28 days.


If we ever were to engage in any onward transfers of your data with third parties for a purpose other than which it was originally collected or subsequently authorised, we would provide you with an opt-in choice to allow the use and disclosure of your personal data.


Cookies: Our Website uses Cookies. A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. To find out more about cookies click Here.


Advertisements: Our website does not contain commercial adverts but does provide via a single page links to manufacturers and suppliers that support the costs of running our site.


Privacy Policy Changes: Although most changes are likely to be minor, we may change our Privacy Policy from time to time, and at our sole discretion. We will notify members either by email (where we hold consent to do so) or via the printed newsletter when making changes.


Issue 2.  April 2021